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| Risk Management |
| Protecting Employees From Identity Theft |
Perhaps you’re an employer who hasn’t felt like you had much to gain from implementing identity theft measures to protect your employees. If so, you will not be surprised to see that the government has taken the matter into its own hands.
A new law that is recommended to all employers requires California employers to provide an “accurate itemized statement, at the time of the payment of wages, showing no more than the last four digits of the employee’s social security number or an existing employee identification number other than a social security number (SB 1618).”
Here are some additional security options recommended by the Institute of Management and Administration:
- Create a written policy that safeguards employee data and prevents it from falling into the wrong hands.
- Limit use of Social security numbers on timesheets, computer log-ins and other forms.
- Perform background checks on workers who will have access to employee files.
- Lock up employee files and limit their access.
- Educate employees about fraud prevention.
- Consult with your IT specialist to insure that information transfer through a wireless network is secure. High-tech criminals are finding wireless networks to be a fruitful source for confidential or sensitive information.
- Create a policy for response in case employee information is compromised.
Source: HR Focus “What to Do Now to Protect Employees from Identity Theft.” http://employersgroup.yellowbrix.com/pages/employersgroup/Story.nsp?story_id=58884998&ID=employersgroup
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